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Accounts Payable Specialist

Company Overview

Emagine IT is an information technology consulting services company that specializes in delivering technology solutions to meet the needs of clients. Our reputation reflects the high quality of the talented Emagine IT team and the consultants working for our clients. Our mission is to understand and meet the needs of both our clients and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end users, and give our clients a competitive edge, now and into the future. As business systems integrators, we will align our clients’ business processes and information systems to enable them to access the right information at the right time, empowering them to achieve their desired business results and create enterprise value.

Responsibilities and Duties

  • Coding and entering invoices into the general ledger system (Deltek GCS);

  • Correctly identifying and coding assets that require capitalization, and assisting with monthly reconciliation;

  • Reconciliation of credit cards, prepaid expenses, subcontractor invoices, and other accounts;

  • Prepare check disbursement runs, ACH and wire transfers, and other electronic payments; match invoices to checks to ensure the validity of each payment;

  • Review supporting documentation submitted for completeness, accuracy, and proper approval;

  • Maintain vendor master file and its required control and administration;

  • Assisting with maintenance of employee expense reporting system, including workflow and processing of expense reports, and preparation of expense reports as needed;

  • Researching and resolving A/P related issues with vendors and employees;

  • Manage the AP month-end and year-end closings including preparing accruals for PO commitments and various expenses. Willing to work in a deadline driven environment;

  • Provides general accounting services to the Accounting team in the areas of billing, account reconciliations, intercompany billing and month end closing activities;

  • Year-end 1099 processing

Qualifications and Skills

  • Strong academic record

  • Proficient in Excel

  • Ability to multitask, meet deadlines and effectively adapt to changing priorities

  • Solid written and verbal communication and interpersonal skills

  • The ability to work cooperatively and collaboratively with employees in all departments

  • Self-starter, motivated, ability to think critically

  • Previous accounting/finance experience

  • 4-year college degree

Additional Knowledge/Experience

  • Experience using Deltek GCS preferred

AAP/EEO Statement

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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